LIONS DISTRICT 5M4

STRATEGIC PLAN

2005-2010

Committee Members

Lion DG Kent Beissel

Lion IPDG Brian Sheehan

Lion PDG Jerry Miller--Chairperson

Lion PDG Carl Hellzen—PDG Committee Rep.

Lion VDG Jim Demaree

Lion Lori Sheehan Leadership Chairperson

Version: 2.4 August 16, 2005

STRATEGIC PLANNING PROCESS

“Vision without action is merely vision.” Past Lions International President James Ervin

The strategic planning process for District 5M4 started with a desire to provide a clear “road map” for the future. The strategic plan currently focuses on seven areas which are deemed critical to the future success of the Lions organization in District 5M4. Each strategic focus area has a vision statement followed by plan objectives to achieve this vision. The strategic plan will be reviewed quarterly for progress and updated annually or more frequently based on need.

“The man who moved a mountain was the one who began carrying away small stones.” Chinese Proverb

As the proverb states we will be able to accomplish great things just by taking small steps at a time. Each strategic focus area contains action plans with measurable action steps, time frames and designated accountability to complete these action steps. On a long journey you need to know how far you have traveled and if you are still headed in the right direction. These action plans will provide the detailed “road map” and mile markers that allow us to measure our heading and progress.

“I am only one; still I am one. I cannot do everything, but I still can do something. I will not refuse to do the something I can do.” Helen Keller

The strategic plan for District 5M4 will only work with all Lions, Lioness and Leos pulling together as a team. Each person is a valuable contributor to the Lions vision of service. Whether that contribution be at the Club level, District level, Multiple District level or International level, all contributions are needed and valued.

“How wonderful it is that nobody need wait a single moment before starting to improve the world.” Anne Frank

We prepared a vision, objectives and an action plan for the District. Take it and apply the same concept to your Club. Together we can improve the world!

STRATEGIC FOCUS AREAS

· Computer Systems and Operations

· Leadership Development

· Strategic Planning

· Membership and Retention

· New Clubs (Extension)

· Public Relations

PROGRAM COMMITTEES (with action plans in 2005-2006)

· Diabetes

· LCIF

· Youth Exchange

· Sight

· Hearing Foundation

PROGRAM COMMITTEES (no formal action plans in 2005-2006)

• Hearing / Service Dog
• Leader Dog
• Environmental
• Leo
• Peace Poster
• Liberty Day
• Lions Quest

COMPUTER SYSTEMS AND OPERATIONS

VISION

District 5M4 should take full advantage of the latest computer technology to enhance the quality and efficiency of newsletters, correspondence, records, development of training materials and public relations.

PLAN OBJECTIVES

· Clubs should have an internet website with current information about their Club.

· District 5M4 should have an up-to-date internet website.

· Appoint a District Chairman for computer systems, operations and training.

· Establish an E-mail address for contact purposes at each Club.

· Provide direction and guidelines for construction and maintenance of District and Club websites.

· Provide direct access to the internet for the District Governor.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1. Appoint a District Chairman position for Computer Systems and Operations (CSO)	District 5M4 Governor	Annually by April 30	· Qualified candidates
2. Develop computer training and present at workshops for Club Computer designee	District 5M4 CSO	Annually by November 30	· Budget allocation
3. Develop list of email contacts for each Club	District 5M4 CSO	Annually by November 30	· Budget allocation
4. Continue website for District 5M4	District 5M4 CSO	Ongoing	· Budget allocation

RESULTS

1. District CSO has been appointed, PDG Brian Sheehan

2. Being developed.

4. Website continuously updated.

LEADERSHIP DEVELOPMENT

VISION

Leadership Development should be given top priority in District 5M4 and 5M4 Clubs with the goal of enhancing leadership skills of all Lions, Lioness and Leos.

PLAN OBJECTIVES

· Training curriculum and materials be developed, maintained and updated for all District officers and committee Chairs.

· Job descriptions will be developed and maintained for all District officers and committee chairs.

· Provide leadership and self-improvement training targeted to all Lions, Lioness and Leos.

· Provide informational seminar to potential Vice District Governor candidates.

· Develop a pool of potential qualified candidates for Vice District Governor.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1. Appoint a 5M4 Leadership Development Chair (LDC)	5M4 District Governor Elect	April 1(2 yr term)
2. Develop an annual Leadership and Development program for 5M4	District LDC	July 1 annually	Plan and training materials
3. Identify, contact and update list of potential candidates for VDG	PDG committee including immediate PDG	Oct 1 annually
4. Provide informational seminar to potential VDG candidates prior to Midwinter Convention	PDG committee	December 1 annually
5. Officer and leadership training	LDC	Zone meetings in the spring

RESULTS

1. Lion Lori Sheehan appointed as Leadership Development Chair in March 2003 (three year term).

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STRATEGIC PLANNING

VISION

The District Strategic Planning Committee will continually update the District 5M4 Strategic Plan which provides a road map for the District.

PLAN DESCRIPTION

· District 5M4 will update the Strategic Plan on an annual basis.

· Each Lions Club in the District will be educated and updated annually on the District 5M4 Strategic Plan.

· Each Club in the District will be encouraged to prepare a Strategic Plan for their Club.

COMMITTEE MEMBERSHIP

District Governor and the District 5M4 Long Range Planning Chairman.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1. Update District Strategic Plan	5M4 Strategic Planning Committee	August 1 annually	Obtain DG’s input
2. Provide training/educational program on strategic planning at the Club level	5M4 Strategic Planning Committee	Annually at region or zone level.	Training plan and materials Budget allocation
3. Provide training to Region and/or Zone Chairs on Strategic Planning.	Chair	Leadership and Induction day.	Training plan and materials Budget allocation
4. Appoint a Long Range Planning Chairman	DGE	March in even year.

RESULTS

1 Plan to be updated by.

2. Piloted at Morris Lions Club in 2000 and presented at Club Officer Training in April 2002. “How are Your Rating?” can also be used from LCI and is being piloted at Morris, fall 2003.

4. PDG Jerry Miller appointed in March 2004(two year term corresponds to Multiple bylaws, even years for even district numbers and odd year appointments for odd numbered districts).

MEMBERSHIP AND RETENTION

VISION

Increase membership and improve retention of members in District 5M4.

PLAN OBJECTIVES

· District 5M4 will establish a plan for a positive growth in membership.

· Establish programs to recruit more young members and women.

· Each Lions Club in Dist.5M4 will make retention a major goal in their Strategic Plan.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1. Appoint a 5M4 Membership Development Chair (MDC)	DGE	Mar 1, 2004
Appoint a 5m4 Retention Chair.	DGE	March 1 annually.
2. Provide workshop to Clubs on membership and retention.	5M4 MDC	May 1 annually	Plan and training materials
3. Establish programs to recruit more young members and women and obtain speakers for the midwinter convention.	5M4 MDC	October cabinet meeting, annually

RESULTS

1. Lion Richard Betlach appointed as MDC for 3-year term ending June 30, 2006.

Lion Deborah Harms is chair of retention.

Goal—all clubs of 5M4 will have a net gain of plus one/or a total membership of 20.

NEW CLUBS (EXTENSION)

VISION

District 5M4 will establish a plan for increasing the number of Lions Clubs in the District.

PLAN OBJECTIVES

· District 5M4 will appoint a chairman who actively pursues the objectives of this position.

· The District Extension chairman will work with the Region Chairs as an extension team.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1. Appoint Zone Chairs to serve as assistants to the 5M4 Extension Chair	5M4 Extension Chair	May 1 annually
2. Update the list of potential areas in 5M4 for new Clubs	5M4 Extension Chair	August Cabinet Mtg
3. Identify additional steering committee members that are connected to potential new Lions in the community.	DG & 5M4 Extension Chair	As needed

RESULTS

1. Lion Don Clauson appointed as 5M4 Extension Chair

Goal—plus one charter of new Lions and Leo club.

PUBLIC RELATIONS

VISION

Develop public relations programs to help local Lions Clubs educate their communities on the objectives and service of Lionism.

PLAN OBJECTIVES

· District 5M4 will appoint a chairman who actively pursues the objectives of this position.

· Train and facilitate public relations activities at the Club level. Not only tell them how to do it but help them do it.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1. Appoint a 5M4 Public Relations Chair	5M4 DGE	May 1 annually
2. Develop a public relations training seminar for Clubs	5M4 Public Relations Chair	October 1, annually
3. Develop a written plan for District wide Lions advertising	5M4 Public Relations Chair	August Cabinet Mtg.
4. Provide a public relations training seminar to Clubs.	5M4 Public Relations Chair	February 1, annually

RESULTS

1. Lion Glen Cerny reappointed as 5M4 Public Relations Chair for 2005-2006.

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DIABETES PROGRAM

VISION

Increase awareness about diabetes and its complications in the District through education of all Lions, Lioness and general public.

PLAN OBJECTIVES

· Educate Lions and Lioness through Club visits, use of videos, brochures, and District newsletter articles.

· Encourage 100% participation (Club visits, screenings, donations, public information) in Diabetes program.

· Offer diabetes brochures for distribution to the general public in the District.

· Encourage Lions and Lioness to host diabetes screening events.

· Research new diagnostic equipment for possible purchase by the 5M4 diabetes committee and make it available for area screenings.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1. Present diabetes awareness program at each Zone in the District	5M4 Diabetes Chairs	Annually	Time, brochures, books, equipment
2. Equipment has been purchased and training sessions on how to use the equipment are being planned.	5M4 Diabetes Chairs	October 15	Postage and handouts.
3. Encourage District 5M4 Lions Clubs participation in church bulletin insert program.	5M4 Diabetes Chairs	April 1, annually	Local Club contacts and inserts from IDC or ADA
4. Host diabetes screening in local communities.	5M4 Diabetes Chairs	May 1, annually	Donations to buy test strips, lancets & alcohol pads
5. Provide educational materials (books)	5M4 Diabetes Chairs	Annually	Donations to buy books

RESULTS

1. PDG Woody Dokken and Lion Terry Neubarth are co-chairs.

LCIF PROGRAM

VISION

Promote an increase in LCIF contributions, Melvin Jones Fellowships and Contributing Members in District 5M4.

PLAN OBJECTIVES

· 100% Club participation in LCIF donations.

· Increase the number of Contributing Members annually to promote individual support.

· Obtain “x” Melvin Jones Fellowships annually.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1. Conduct LCIF presentations at Club, Zone, and Region meetings when requested.	5M4 LCIF Chair	Annually	Brochures
2. Provide LCIF grant information when requested.	5M4 LCIF Chair	Annually	Training and literature; 5M LCIF Chair Coordination
3. Maintain records of annual Club donations and assist with grant records.	5M4 LCIF Chair	Annually	Accurate records.
4. Presentation at Midwinter Convention.	5M4 LCIF Chair	Annually
5. Disseminate information about LEPH	5M4 LCIF Chair	Annually

RESULTS

1. PDG Ron Branch was appointed chair.

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YOUTH EXCHANGE PROGRAM

VISION

Increase the number of Youth Exchange students placed in District 5M4.

PLAN OBJECTIVES

· Place two Youth Exchange students annually in District 5M4.

· Present Youth Exchange program at all Zone meetings annually.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1. Contact all Zone chairs & request time at Zone mtg to present program.	5M4 Youth Exchge Chairs	Sept 2003-Jan annually	ZC addresses & phone numbers
2. Develop list of Lions interested in hosting Youth.	5M4 Youth Exchge Chairs	Sept 2003-Jan annually	Names, addresses & phone numbers
3. Contact Lions interested in hosting Youth Exchange students.	5M4 Youth Exchge Chairs	Feb-March annually	Names, addresses & phone numbers

RESULTS

1. Lion Gladie Hagen and Lion Judy Spencer are cochairs.

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SIGHT PROGRAM

VISION

Educate people living in District 5M4 about the services provided by the Minnesota Lions Eye Bank, Children’s Eye Clinic and Macular Degeneration Center at the University of Minnesota.

PLAN OBJECTIVES

· Educate people about tissue donations that allow another person the gift of sight.

· Educate Lions, Lioness & Leos in District 5M4 about the purpose & vision of our Lions supported sight programs in Minnesota.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1. Promote the MAC program.	5M4 Eye Bank Co Chairs	Ongoing
2. Provide news articles for District newsletter.	5M4 Eye Bank Co Chairs	Ongoing
3. Promote tour of Eye Bank and Thanksgiving for Vision event.	5M4 Eye Bank Co Chairs	Ongoing
4. Present Eye Bank program to Clubs.	5M4 Eye Bank Co Chairs	Ongoing
5. Present Eye Bank seminar at Midwinter Convention	5M4 Eye Bank Co Chairs	Ongoing
6. Representatives on Minnesota Eye Bank Board	5M4 Eye Bank Co Chairs	Meetings as scheduled.

RESULTS

1. PDG Al Lalim and Lion Gregg Cunningham are the co-chairs.

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Hearing Foundation

VISION

PLAN OBJECTIVES

Continue to educate Lions members and the public on the progress of the infant hearing screening program.

Encourage 100% participation of district clubs for donations to the hearing foundation.

Board member visits to to as many club meetings as possible.

Continue to stress the multiple research projects made possible by seed money provided by club donated funds.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1 speak at zone and club meetings	Hearing Co-chairs
2. raise funds to reach goal for 5m4
3. proactive in community at large

RESULTS

1. Lion Ralph Hieb and Lion Gloria Sims are the co-chairs.

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Orientation

VISION

To have an active orientation program and to have all the clubs participate in the orientation program.

PLAN OBJECTIVES

· Have an orientation program of 10 to 15 minutes in length on powerpoint.

· Present the orientation program to those clubs who have not had the opportunity.

· To enlist the Past District Governors in helping making the presentation.

ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
1. Make a powerpoint progam to use.	Chair of Orientation.	October 1, 2004
2. Develop a list of clubs who have not seen the program and contact them to set up appointments.	Chair.	November 1, 2004 to have appointment set up.
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RESULTS

1. PDG Ed Holst was appointed chair for 2005-2006.

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VISION

PLAN OBJECTIVES

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ACTION PLAN

Action Steps	Who is responsible	Time Frame	Resources Needed
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