LIONS DISTRICT 5M4
STRATEGIC
PLAN
2005-2010
Committee Members
Lion DG Kent Beissel
Lion IPDG
Brian Sheehan
Lion PDG
Lion PDG Carl
Hellzen—PDG Committee Rep.
Lion VDG Jim
Demaree
Lion
Lori Sheehan Leadership Chairperson
Version: 2.4
STRATEGIC PLANNING PROCESS
“Vision without action is merely vision.”
Past Lions International President James Ervin
The strategic planning process for District 5M4 started with a desire to provide a clear “road map” for the future. The strategic plan currently focuses on seven areas which are deemed critical to the future success of the Lions organization in District 5M4. Each strategic focus area has a vision statement followed by plan objectives to achieve this vision. The strategic plan will be reviewed quarterly for progress and updated annually or more frequently based on need.
“The man who moved a mountain was the one
who began carrying away small stones.”
Chinese Proverb
As the proverb states we will be able to accomplish great things just by taking small steps at a time. Each strategic focus area contains action plans with measurable action steps, time frames and designated accountability to complete these action steps. On a long journey you need to know how far you have traveled and if you are still headed in the right direction. These action plans will provide the detailed “road map” and mile markers that allow us to measure our heading and progress.
“I am only one; still I am one. I cannot do everything, but I still can do
something. I will not refuse to do the
something I can do.” Helen Keller
The strategic plan for District 5M4 will only work with all Lions, Lioness and Leos pulling together as a team. Each person is a valuable contributor to the Lions vision of service. Whether that contribution be at the Club level, District level, Multiple District level or International level, all contributions are needed and valued.
“How wonderful it is that nobody need wait a
single moment before starting to improve the world.” Anne Frank
We prepared a vision, objectives and an action plan for the District. Take it and apply the same concept to your Club. Together we can improve the world!
STRATEGIC FOCUS
AREAS
·
Computer Systems and Operations
·
Leadership Development
·
Strategic Planning
·
Membership and Retention
·
New Clubs (Extension)
·
Public Relations
PROGRAM COMMITTEES
(with action plans in 2005-2006)
·
Diabetes
·
LCIF
·
Youth Exchange
·
Sight
·
Hearing Foundation
PROGRAM COMMITTEES (no formal action plans in
2005-2006)
- Hearing / Service Dog
- Leader Dog
- Environmental
- Leo
- Peace Poster
- Lions Quest
COMPUTER SYSTEMS AND OPERATIONS
VISION
District
5M4 should take full advantage of the latest computer technology to enhance the
quality and efficiency of newsletters, correspondence, records, development of
training materials and public relations.
PLAN OBJECTIVES
·
Clubs should have an internet website with current information about
their Club.
·
District 5M4 should have an up-to-date internet website.
·
Appoint a District Chairman for computer systems, operations and
training.
·
Establish an E-mail address for contact purposes at each Club.
·
Provide direction and guidelines for construction and maintenance of
District and Club websites.
·
Provide direct access to the internet for the District Governor.
ACTION PLAN
Action Steps |
Who is responsible |
Time Frame |
Resources Needed |
|
1. Appoint a
District Chairman position for Computer Systems and Operations (CSO) |
District 5M4 Governor |
Annually byApril 30 |
·
Qualified candidates |
|
2. Develop computer
training and present at workshops for Club Computer designee |
District 5M4 CSO |
Annually by
November 30 |
·
Budget
allocation |
|
3. Develop list of
email contacts for each Club |
District 5M4 CSO |
Annually by
November 30 |
·
Budget
allocation |
|
4. Continue website
for District 5M4 |
District 5M4 CSO |
Ongoing |
·
Budget
allocation |
RESULTS
|
1. District CSO has been appointed, PDG Brian Sheehan |
|
2. Being developed. |
|
4. Website continuously updated. |
LEADERSHIP DEVELOPMENT
VISION
Leadership Development should be given top priority in District 5M4 and 5M4 Clubs with the goal of enhancing leadership skills of all Lions, Lioness and Leos.
PLAN OBJECTIVES
·
Training curriculum and materials be developed, maintained and updated
for all District officers and committee Chairs.
·
Job descriptions will be developed and maintained for all District
officers and committee chairs.
·
Provide leadership and self-improvement training targeted to all Lions,
Lioness and Leos.
· Provide informational seminar to potential Vice District Governor candidates.
· Develop a pool of potential qualified candidates for Vice District Governor.
ACTION PLAN
Action Steps |
Who is responsible |
Time Frame |
Resources Needed |
|
1. Appoint a 5M4
Leadership Development Chair (LDC) |
5M4 District Governor Elect |
April 1 (2 yr term) |
|
|
2. Develop an
annual Leadership and Development program for 5M4 |
District LDC |
July 1 annually |
Plan and training
materials |
|
3. Identify,
contact and update list of potential candidates for VDG |
PDG committee
including immediate PDG |
Oct 1 annually |
|
|
4. Provide
informational seminar to potential VDG candidates prior to Midwinter
Convention |
PDG committee |
December 1 annually |
|
|
5. Officer and leadership training |
LDC |
Zone meetings in
the spring |
|
RESULTS
|
1. Lion Lori Sheehan appointed as Leadership Development Chair in March 2003 (three year term). |
|
2. |
|
3. |
STRATEGIC PLANNING
VISION
The District Strategic Planning Committee will continually update the District 5M4 Strategic Plan which provides a road map for the District.
PLAN DESCRIPTION
·
District 5M4 will update the Strategic Plan on an annual basis.
·
Each Lions Club in the District will be educated and updated annually
on the District 5M4 Strategic Plan.
·
Each Club in the District will be encouraged to prepare a Strategic
Plan for their Club.
COMMITTEE MEMBERSHIP
District Governor and the District 5M4
ACTION PLAN
Action Steps |
Who is responsible |
Time Frame |
Resources Needed |
|
1. Update District
Strategic Plan |
5M4 Strategic
Planning Committee |
August 1 annually |
Obtain DG’s input |
|
2. Provide
training/educational program on strategic planning at the Club level |
5M4 Strategic
Planning Committee |
Annually at region
or zone level. |
Training plan and
materials Budget allocation |
|
3. Provide training
to Region and/or Zone Chairs on Strategic Planning. |
Chair |
Leadership and
Induction day. |
Training plan and
materials Budget allocation |
|
4. Appoint a |
DGE |
March in even year. |
|
RESULTS
|
1 Plan to be updated by. |
|
2. Piloted at Morris Lions Club in 2000 and presented at Club Officer Training in April 2002. “How are Your Rating?” can also be used from LCI and is being piloted at Morris, fall 2003. |
|
4. PDG |
MEMBERSHIP AND RETENTION
VISION
Increase membership and improve retention of members in District 5M4.
PLAN OBJECTIVES
· District 5M4 will establish a plan for a positive growth in membership.
· Establish programs to recruit more young members and women.
·
Each Lions Club in Dist.5M4 will make retention a major goal in their
Strategic Plan.
ACTION PLAN
Action Steps |
Who is responsible |
Time Frame |
Resources Needed |
|
1. Appoint a 5M4 Membership Development Chair
(MDC) |
DGE |
|
|
|
Appoint a 5m4 Retention Chair. |
DGE |
March 1 annually. |
|
|
2. Provide workshop
to Clubs on membership and retention. |
5M4 MDC |
May 1 annually |
Plan and training
materials |
|
3. Establish
programs to recruit more young members and women and obtain speakers for the
midwinter convention. |
5M4 MDC |
October cabinet
meeting, annually |
|
RESULTS
|
1. Lion Richard Betlach appointed as MDC for 3-year term
ending |
|
Lion Deborah Harms is chair of retention. |
|
Goal—all clubs of 5M4 will have a net gain of plus one/or a total membership of 20. |
NEW CLUBS (EXTENSION)
VISION
District 5M4 will establish a plan for increasing the number of Lions Clubs in the District.
PLAN OBJECTIVES
· District 5M4 will appoint a chairman who actively pursues the objectives of this position.
·
The District Extension chairman will work with the Region Chairs as an
extension team.
ACTION PLAN
Action Steps |
Who is responsible |
Time Frame |
Resources Needed |
|
1. Appoint Zone
Chairs to serve as assistants to the 5M4 Extension Chair |
5M4 Extension Chair |
May 1 annually |
|
|
2. Update the list
of potential areas in 5M4 for new Clubs |
5M4 Extension Chair |
August Cabinet Mtg |
|
|
3. Identify
additional steering committee members that are connected to potential new
Lions in the community. |
DG & 5M4
Extension Chair |
As needed |
|
RESULTS
|
1. Lion Don Clauson appointed as 5M4 Extension Chair |
|
Goal—plus one charter of new Lions and Leo club. |
|
|
PUBLIC RELATIONS
VISION
Develop public relations programs to help local Lions Clubs educate their communities on the objectives and service of Lionism.
PLAN OBJECTIVES
· District 5M4 will appoint a chairman who actively pursues the objectives of this position.
·
Train and facilitate public relations activities at the Club
level. Not only tell them how to do it
but help them do it.
ACTION PLAN
Action Steps |
Who is responsible |
Time Frame |
Resources Needed |
|
1. Appoint a 5M4
Public Relations Chair |
5M4 DGE |
May 1 annually |
|
|
2. Develop a public
relations training seminar for Clubs |
5M4 Public
Relations Chair |
October 1, annually |
|
|
3. Develop a
written plan for District wide Lions advertising |
5M4 Public
Relations Chair |
August Cabinet Mtg. |
|
|
4. Provide a public
relations training seminar to Clubs. |
5M4 Public
Relations Chair |
February 1,
annually |
|
|
|